Special Events/Donor Stewardship Coordinator
Location: South Wellfleet, MA
Working closely with Wellfleet Bay’s Development Manager and Sanctuary Director, the Special Events/Donor Stewardship Coordinator will plan, coordinate, and execute meetings and special events that advance donor engagement, cultivation, and stewardship for both annual support and major gifts. Events will range in complexity from organized walks, cruises and hosted house parties to a 200+ person annual special event/fundraiser involving a sizable volunteer committee and numerous community sponsors and vendors.
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Work with staff to develop the calendar of special events for the year.
- Establish working relationships with and coordinate the activities of volunteers who are hosting events or assisting with events.
- Primary responsibility for event logistics such as invitation lists, design, printing and mailing of invitations, catering, décor, entertainment, staffing and printed materials.
- Assist with developing promotional materials and in communicating with the media relating to public events.
- Some invitations will be by telephone; make the calls and follow up with non-respondents.
- Manage the budgets for events, including securing and correctly reporting in-kind gifts.
- Draft copy, and manage the approval process for all printed materials, including invitations, program books, speaking points, website information and other items
- Convene and run meetings regarding event details to ensure that the efforts of all are coordinated.
- Develop and execute post-event acknowledgement (letters and gifts).
- Help to engage new and emerging volunteer leaders for events.
- Write personal acknowledgment and stewardship letters for signature by sanctuary director.
- Develop and manage prospect lists derived from internal member or program participant lists for use in moves management process
- Work with staff to help develop and execute ways to develop on-line communication with donors and prospects and to create online fundraising projects.
- Provide assistance on other related projects and events, as determined by the Development Manager.
Qualifications:
- Bachelor’s degree
- Demonstrated skills in writing, organization, and attention to detail.
- Minimum of two years experience in fundraising or an equivalent client-focused environment.
- Must be competent in Microsoft Office products Outlook, Word, and Excel
- Prior experience with donor databases and prospect tracking systems a plus.
- Prior experience with cultivation and recognition events a plus.
- Prior experience working with volunteers.
- Requires some nights, weekends, and occasional day time travel. Driver’s license required.
Benefits: Benefits package provided.
To inquire about this position:
Send resume and cover letter to:
Roberta Longley, Development Manager
rlongley@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
PO Box 236
South Wellfleet, MA 02663
No phone calls, please.
Mass Audubon is an Equal Opportunity Employer.
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Front Desk and Gift Shop
Location: South Wellfleet, MA
This is a terrific introduction to the Sanctuary and a great way to meet new people. Greet and check in our visitors and sell memberships and gift shop items. Shifts are about four hours long, once a week or every other.
Qualifications: A pleasant and professional manner and the ability to make visitors feel welcome. Experience with or willingness to learn cash registers. Training provided.
To inquire about this position:
If you would like more information about volunteer opportunities at Wellfleet Bay, contact:
Cynthia Franklin, Volunteer Coordinator
cfranklin@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
291 State Highway, Route 6, PO Box 236
South Wellfleet, MA 02663
508-349-2615 ext 101
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Stranded Sea Turtles
Location: S. Wellfleet, MA
Enjoy walking Cape Cod Bay beaches in winter? We‘re looking for volunteers to walk bayside beaches from Dennis to Truro just after high tides in November and December to search for stranded, cold-stunned sea turtles. Walk your favorite beach and if you find a turtle, mark the spot, and then call our turtle hotline: 508-349-2615 (ext 104 after hours). See our website for information and further directions: http://www.massaudubon.org/Nature_Connection/Sanctuaries/Wellfleet/seaturtles.php
Based on wind direction, we can sometimes predict which areas are more likely to see turtle strandings, and we call and assign people to check those beaches. Contact us for further information or to be placed on the “on-call” list for specific beach assignments.
Volunteers are also needed to drive turtles to the New England Aquarium in Boston. Directions are provided; cars must be kept cool to protect the turtles.
To inquire about this position:
Contact:
Cynthia Franklin, Volunteer Coordinator
cfranklin@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
291 State Highway, Route 6, PO Box 236
S. Wellfleet, MA 02663
(508) 349-2615 ext. 101
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Volunteer Opportunities at Wellfleet Bay
Location: South Wellfleet, MA
Exhibit Docent
As part of our “green building” renovation we have expanded our exhibit area. Docents help our visitors with bird sightings at the feeder observation windows, questions about the new tanks and exhibits, information about our green building design, and general sanctuary orientation. Shifts are 3-4 hours long, once a week in summer, flexible winter hours.
Qualifications: Ability to interact with visitors, and provide information to match varied levels of interest and knowledge. Some knowledge of birds and Cape Cod natural history useful, but training is provided.
To inquire about this position:
If you would like more information about this and other volunteer opportunities at Wellfleet Bay, please contact:
Cynthia Franklin, Volunteer Coordinator
cfranklin@massaudubon.org
Wellfleet Bay Wildlife Sanctuary
291 State Highway, Route 6, PO Box 236
South Wellfleet, MA 02663
508-349-2615
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